Position Title:  Events & Village Experience Coordinator 

Reports To: Events & Village Experience Manager  

Department: Marketing and Events  

 

JOB OVERVIEW: 

Blue Mountain Village Association (BMVA) is a recognized leader in tourism marketing, events, and destination development. We are seeking an organized and enthusiastic Events & Village Experience Coordinator to support the delivery of exceptional events, entertainment, and guest experiences in Blue Mountain Village. 

In this coordinator role, you will assist in the planning, logistics, and execution of on-site programming. You will work closely with the Events & Village Experience Manager, resort partners, vendors, and internal staff to help ensure smooth and memorable activations. This is a hands-on, team-based position ideal for someone passionate about events, guest service, and tourism operations. 

 

KEY RESPONSIBILITIES: 

Guest Experience Support 

• Assist with guest-facing programming and support the delivery of a welcoming and positive experience in the Village. 

• Stay informed about Village commercial members, mountain attractions, and nearby tourism offerings to help answer guest inquiries. 

• Support the Ambassador team by ensuring they have updated event information, signage, and guest materials. 

• Help monitor the appearance of event spaces and high-traffic areas during activations. 

 

Event Support & Coordination 

• Support the setup and takedown of Village events, concerts, and activations (e.g., signage placement, artist hospitality, outdoor movies, activity stations). 

• Coordinate logistics for on-site entertainers, including greeting, transport assistance, and communication of schedules. 

• Serve as a point of contact for general vendor and performer inquiries during events. 

• Assist with event equipment organization and supplies preparation (e.g., radios, signage, run sheets). 

• Work alongside security, operations, and facilities teams to ensure event needs are communicated clearly. 

 

Administrative & Planning Support 

• Collaborate with the Events & Village Experience Manager to prepare event documentation (e.g., run-of-show schedules, site plans, checklists). 

• Help gather post-event feedback and contribute to reports and debriefs to improve future programming. 

• Maintain inventory of event supplies and assist with coordinating vendor and partner communications. 

• Provide support for third-party, corporate, and community events hosted in the Village, ensuring internal processes are followed. 

• Act as a point of contact for artist and vendor logistics, ensuring clear and timely communication of event schedules, arrival times, hospitality needs, and technical requirements. 

• Assist in the contract process by preparing drafts, tracking signed agreements, and ensuring compliance with BMVA policies and insurance/risk requirements. 

• Coordinate artist payment logistics by collecting necessary documentation (e.g., invoices, contracts, tax forms) and submitting them to the Event Manager for processing. 

JOB REQUIREMENTS 

• 1 - 4 years in event coordination, hospitality, tourism, or customer service preferred. 

• Strong organizational and communication skills, with attention to detail. 

• Ability to work flexible hours, including evenings, weekends, and holidays, based on event schedules. 

• Comfortable with hands-on work in both indoor and outdoor environments. 

• Valid G2 driver’s license and access to reliable transportation. 

• Must reside locally or be willing to relocate to ensure availability for on-site coordination. 

 

BENEFITS & MISCELLANEOUS 

• Annual salary, based on qualifications and experience. 

• Health and dental benefits package. 

• Access to lifestyle perks, including lift passes and hiking access. 

• Opportunities for professional development and training. 

 

Note: This job description provides a general overview and is not an exhaustive list of all tasks. The role may involve additional duties as required by business needs.